OPERATIONS SPECIALIST

 

THE KIND OF HELP WE NEED

The Operations Specialist will be an independent contractor role with flexible hours and the opportunity to move to full-time W2. Tasks will include, but are not limited to, the following:

General Fund Operations

Support Strut’s internal Operations Manager with fund operations with activities to include:

  • Reviewing fund operations processes and systems, looking to improve efficiency where possible

  • Vetting and selecting service providers as related to fund operations 

  • Assisting with regular filings at local, state, federal, and regulatory levels

  • Collaboration and management of potential third-party fund administrator

  • Assisting with quarterly and annual reporting preparation, development, and distribution

  • Audit process collaboration with existing and potential providers like fund administrators, legal, and auditing firms

  • Maintaining best practices for monitoring key data across the fund

  • Process creation and refinement across all fund operation verticals

  • Support long and short-term projects of varying sizes at the Clients request

Investor Relations

Support Strut’s internal Operations Manager in establishing and maintaining best practices for LP investor relations to include:

  • Ensuring LPs receive accurate and timely reporting and communications

  • Support the execution of regular LPAC/advisory and annual LP meetings

Portfolio Data Management

Support Strut’s internal Operations Manager in establishing and maintaining best practices for portfolio management to include: 

  • Support with creating and maintaining new investment onboarding processes and best practices

  • Clean up of any historical portfolio data as it relates to reporting

  • Compiling, organizing, and refreshing data

  • Producing customized reports from data

QUALIFICATIONS & ATTRIBUTES

We are looking for someone who:

  • Has 2+ years of proven experience in a related role, which could include experience in operations, office administration, client services/support, and/or project management (bonus if this experience is in the alternative asset industry, ideally venture capital!).

  • Is efficient and organized.

  • Has excellent project management skills.

  • Is inquisitive, educated, and knowledgeable.

  • Has a proven track record of successful employment and is revered by past employers.

  • Is trustworthy and reliable.

  • Understands, respects, and honors confidentiality, and is able to build and maintain trust.

  • Cares passionately about details, but can also see the forest for the trees.

  • Has a strong sense of self and healthy boundaries.

  • Is well-spoken and worldly, either via travel or personal life experience.

  • Has a high EQ, a sense of humor, and the ability to navigate different personalities with ease.

  • Is proficient with today’s workflow and productivity tools/software, and is willing to put in the time to learn about anything they don’t know.

  • Is a thoughtful and clear communicator.

  • Is a unicorn or a phoenix (either educationally or in real life), or both.

OTHER THINGS TO KNOW

You need to be self-motivated and a self-starter. You will not be micromanaged in any capacity. It will be expected that you see your tasks through to completion, speak up and ask questions when you have them, communicate progress and status updates accordingly, and when you’ve reached the end of your to-do list, ask: “what can I tackle next?”

Your work will be nearly 100% virtual, but will also involve some onsite work at various client offices and event locations. You will need reliable transportation. You also may be required to fly and/or drive for various client events. As such, a current passport and a valid driver’s license are required. TSA Pre/Global Entry status is a plus.

You will need to dress professionally from time to time, ranging from business casual (nice blouse/top or collared shirt, jeans, nice shoes) to business formal (nice blouse/top/dress or button-down shirt, skirt or slacks, nice shoes) depending on the meeting type, event, or occasion.

You will have the opportunity to pursue projects and elements of the work you are passionate about and proficient at. You will also have the opportunity for growth and mentorship if you so desire.

You will be provided with all the technology, tools, and supplies needed for your success. You will also receive a complimentary annual membership to Let’s Talk Ops to further service and support your work outputs and venture capital knowledge.

To apply, please CLICK HERE.